Port of Galway - Office Manager/Executive Assistant (1 vacancy)

This role offers an exciting opportunity to work closely with senior management in a dynamic public body. The ideal candidate will be highly organised, proactive, and have a passion for supporting leadership teams.

Role Responsibilities:

• Provide comprehensive administrative support to the CEO and management team, including scheduling and managing appointments
• Organise and attend meetings, prepare documents, presentations, and record minutes for board meetings and committees
• Collaborate closely with the Board of Directors, ensuring all statutory requirements are met
• Manage and complete lobbying returns
• Compile statistics on a quarterly basis and submit to relevant body.
• Assist with ad-hoc projects assigned by the executive team, ensuring timely and efficient completion.
• Manage the CEO’s calendar and travel arrangements for executive team as required.
• Maintain personnel records; organise and attend staff meetings.
• Actively contribute as a member of the Corporate Social Responsibility team and the “Green Team.”

Role Requirements:

• Exceptional organisational skills and ability to work independently in a busy office environment. Strong personal efficiency and time management skills.
• Experience in creating and designing PowerPoint presentations
• Proactive attitude with a sense of responsibility.
• Demonstrated discretion and trustworthiness when handling sensitive information.
• Strong communication skills.
• Minimum 5 years’ experience as an Office Manager/ Executive Assistant or similar role.
• Proficiency in Microsoft Office 365. 

Please apply today if you are interested in this position 
or contact emma.doyle@cpl.ie for any queries.