Commissioners of Irish Lights - Executive Assistant to the Chief Executive (1 vacancy)

Job Title: Executive Assistant to the Chief Executive
Reporting to: Chief Executive

Overview of Role

The Executive Assistant to the Chief Executive requires a highly organised and efficient individual to manage and support the functions of the Office. This is a varied role, which requires excellent administrative, stakeholder management and communication skills. The role holder will have the confidence to apply their discretion, work pro-actively and have excellent attention to detail and time management. They will also have a high level of proficiency in IT and secretarial skills.  

The successful candidate will work closely with the Chief Executive to optimise the management of their schedule and ensure the office activities are planned to support their priorities and those of the organisation.  

The successful candidate will ensure there are excellent office systems, records management, communications management, diary and annual cycle management, coupled with action tracking and monitoring, to facilitate the Chief Executive having maximum time to progress strategic matters. They will also demonstrate an understanding of the inter-dependencies between the Chief Executive’s work and how it relates to the outputs and objectives across Irish Lights.    

The role holder will proactively manage the time and resources required to maximise their support to the Chief Executive and the senior management team.  

This is a highly demanding role and will require five days working on site in the Dun Laoghaire Head Office, with occasional out of hours work.   

Experience and Qualifications

• Experience of working in an Executive Assistant or similar role  
• Excellent organisational and time management skills.
• An ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Demonstrated verbal and written communication skills and experience;
• Strong interpersonal  skills; team-oriented; enthusiastic approach to tasks and an ability to also work well alone.
• A professional manner, including the ability to exercise good judgement in all situations, as well as confidence interacting with all levels of seniority.  
• An ability to work with confidential material in a discreet manner and maintain the highest professional standards.
• Highly motivated, creative, resourceful, resilient, and flexible individual with ability to multitask and to work effectively under pressure.
• Advanced MS Office skills, IT and secretarial skills essential.  

Flexibility
The role will involve working flexible hours at times to facilitate Board and Committee meetings, stakeholder events and other events.  

Salary
A salary of €43,485 rising to €51,443 (commensurate with experience) with very generous pension benefits are attached to this role. 

How to Apply  
Applications with CV and cover letter to be submitted to;  
Gemma Gregan, HR Advisor
E: human.resources@irishlights.ie
T: +353 1 2715400  

Closing date for applications is midnight on 5 June 2023. 

For further details on the role and Irish Lights, please view the Candidate Briefing Pack.